Project Close-out and Handover Procedure

1. At least thirty (30) calendar days prior to the date when the Subcontractor anticipates that the Work will reach completion, Subcontractor shall notify Main Contractor of the fact by means of transmitting to Main Contractor "Notification of Approximate Date of Work Completion".

2.To the above mentioned Notification of Approximate Date of Work   Completion, Subcontractor shall attach a Punch List for the Works. The Punch List(s) comprises of a list of all works, inspections and checks that still to be completed, which is relevant to Subcontractor's scope of work.

3.The Construction Manager shall organize an inspection team including Area Manager, Discipline Superintendent and Supervisor with other related members in the Site Organization so that they can start to check the installation status in accordance with the Subcontract.

4. The Construction Manager shall notify the inspection schedule to the Subcontractor within Seven (7) calendar days from the date of receipt of the Subcontractor's request.

5. Subsequent to checks and inspections of the Work Contractor shall issue a ‘Notification of Incomplete Works" to Subcontractor together with a list of items not in conformance with the subcontract documents or that require modification.

6. When all Works covered by the Subcontract have been completed and the punch lists for the Works has been accepted and signed, the Subcontractor shall issue to the Main Contractor a "Notification of Completion".

7. Providing that the verification by the Main Contractor's technical staff of the physical check out and the final drawing check are successful and acceptable, the Main Contractor will issue the "Completion Certificate" with minor remaining exceptions, if any.

8. When all punch list items and exceptions attached to of the Completion Certificate have been completed to the Main Contractor's satisfaction, the "Turnover Certificate" shall be prepared and issued by the Main Contractor to the Subcontractor upon request of the Subcontractor.

9. The Subcontractor shall review with the Main Contractor administrative procedures to be utilized for closeout and handover and submit relevant documents prior to the "Turnover". These procedures will include, but not be limited to : 

     1) Handover of documents – drawings, specifications, and documents related to the final settlement in technical and commercial points of view, etc.

     2) Development of punch lists for Work not completed

     3)  Surplus materials for disposal – quantities and location.

10. After warranty & guarantee period of the Work, which is defined in the Subcontract relevant document, the Main Contractor shall issue the "Final Acceptance Certificate" upon the request of the Subcontractor.

11. As soon as the "Final Acceptance Certificate" issued, the Contractor shall notify to the relevant bank to release Subcontractor's Performance Bond upon Subcontractor's written request.

12. Subcontractor shall submit related certificates for tax clearance and labor release, which shall be issued from the Local relevant Authorities. Upon Subcontractor's submission of the certificates, Main Contractor shall issue the "Final Payment Certificate" releasing all Subcontractor's obligations under the Subcontract with returning of the tax withheld.