The information for arranging, and conducting effective formal meetings and procedures for formal/informal meetings between the Main Contractor and the Subcontractor will be explained hereunder. All formal minutes of meeting shall be prepared by the Main Contractor and signed by concerned personnel after the meeting. All Minutes of Meeting shall be signed 'as agreed' by both the Main Contractor and the Subcontractor.
The Owner may join these meetings with the prior notice from the Main Contractor.
1. During the Construction stage the following scheduled meetings will be arranged between the Main Contractor and the Subcontractor:
1) Weekly Review Meeting
- Level of Participation :
Senior person of the Main Contractor and the Subcontractor.
- Agenda :
a) Weekly program versus actual achieved in the past week and schedule for next week.
b) Recovery actions and hold-up analysis.
c) Main Contractor's appraisal.
d) Subcontractor's comment and request
2) Monthly Review Meeting
- Level of Participation :
Senior person of the Main Contractor and Subcontractor.
- Agenda:
a) Progress status/statistics
b) Completion outlook and recovery action plan.
c) Major Hold-Ups/Slippage.
d) Assistance required.
e) Critical issues
f) Main Contractors appraisal
2. Pre-Inspection Meeting
A meeting shall be scheduled between the Main Contractor and the Subcontractor to discuss and clarify overall aspects of Quality, Inspection and Certification. The meeting shall be scheduled after submission of the Quality Plans by the Subcontractor.
3. On-the-spot meeting
This meeting shall be scheduled immediately between the Main Contractor and the Subcontractor wherein the urgency and significance of a construction issues found at site is required necessary to call the attention of the Subcontractor immediately. A speed memo, specifying the issues to be discussed and the attendees required, shall be issued to the Subcontractor an hour prior to the scheduled meeting within the day.
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