Simplified Work Order Procedure for Construction

This is a simplified work order procedure based on the following pricing methods;

• Negotiated lump sums based upon a mutually agreed scope of Work
• Unit prices set forth in Subcontract Agreement
• Negotiated unit prices not established in Subcontract Agreement

Procedure in preparing WORK Orders (WO)

1. The Construction Department, in coordination with the Control Department (or Commercial Department) for contractual matters and pricing methods, shall identify the Work and prepare the Work Order (WO) accordingly. The reason for the Work Order (WO) shall be clearly explained by Construction Department.

Construction Department must request Subcontractor to submit their proposal with all relevant backup data, e.g. calculation sheet, bill of quantity, drawings, sketches, etc. 

After which, the Construction Department will submit the Work Order (WO) to Control Department (or Commercial Department).

2. Control Department (or Commercial Department) will check the Work Order (WO) and ensure that all backup data are attached.       

The Work Order (WO) reference number would be affixed by Control Department (or Commercial Department) if there is no error in the Work Order (WO).

In case there is any error in the Work Order (WO), Control Department will return it to the originator of the Construction Departmet. Once the errors are corrected, the Construction Department will resubmit the Work Order (WO) to Control Department (or Commercial Department).

3. The Work Order (WO) will be approved by the Field Control Manager (or Commercial Manager), and Site Manager (or Project Manager and Project Director). 

4. After approval from Site Manager (or Project Manager and Project Director), Construction Department will issue the WO to the Subcontractor. The Subcontractor and the Control Department will receive one full set copy of the WO, and the original will be kept by Construction Department. 

All Work Orders (WOs) are filed in its original Subcontract Agreement.

5. Subcontractor will start execution of the WO.

6. In case of Agreed Unit Price would be included in the Negotiated Lump Sum,   Construction Department must fix the final quantity, cost and take the signature from Subcontractor. Fill up and submit Final WO to Control Department (or Commercial Department). 

7. The Final WO will be approved by the Field Control Manager (or Commercial Manager) and Site Manager (or Project Manager and Project Director) in case there are no errors anymore. 

After approval from Site Manager (or Project Manager and Project Director), the Construction Department will issue the WO to the Subcontractor. The Subcontractor and the Control Department will receive one full set copy of the Final Work Order (WO), and the original will be kept by Control Department (or Commercial Department).